Privacy Policy

Effective Date: April 2025

This Privacy Policy explains how Y Royalties (“we”, “our”, or “us”) collects, uses, and protects your personal data when you visit our website yroyalties.co.uk and when you submit an online job application.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Data Controller:
Y Royalties
3^rd Floor, The Bloomsbury Building, 10 Bloomsbury Way, Holborn, WC1A 2SL
Website: https://www.yroyalties.co.uk
Email: privacy@yroyalties.co.uk

What Data We Collect

When you submit a contact form or apply for a job via our website, we may collect the following personal information:

Full name
Email address
Phone number
Postal address
CV/resumé and cover letter
Employment and education history
Professional qualifications
References (if provided)
Any other information you choose to submit as part of your application

We may also collect analytical usage data (e.g., IP address, browser type, device information) via cookies. See our Cookie Policy for more information.

How We Use Your Information

We process your personal data for the following purposes:

To assess your suitability for current and future job vacancies
To contact you regarding your application
To comply with legal or regulatory obligations
To improve our recruitment processes
To manage our website and ensure its security

Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

Contractual necessity – to assess your application prior to entering into a potential employment contract
Legal obligation – to comply with employment or data protection laws
Legitimate interests – to manage and improve our recruitment processes
Consent – where applicable (e.g., if you agree for us to retain your CV for future opportunities)

You may withdraw your consent at any time by contacting us at privacy@yroyalties.co.uk

How Long We Keep Your Data

We retain applicant data for up to 12 months after the recruitment process concludes, unless:

You are hired (in which case your data becomes part of your employee record)
You give us consent to keep your CV on file for future openings
We are legally required to keep the data for a longer period

After this time, your data will be securely deleted or anonymised.

Sharing Your Data

We do not sell or trade your personal data. We may share it with:

Third-party service providers who support our recruitment process (e.g., hosting providers, applicant tracking systems)
Legal or regulatory authorities if required by law

All third parties are required to respect the confidentiality and security of your data.

International Data Transfers

We aim to store and process your data within the UK or EEA. If we transfer your data outside the UK/EEA, we will ensure appropriate safeguards are in place in compliance with data protection laws.

Your Rights Under UK GDPR

You have the following rights:

Access – request a copy of your data
Rectification – correct inaccurate or incomplete data
Erasure – request deletion of your data
Restriction – ask us to limit how we process your data
Objection – object to our use of your data
Portability – request your data in a structured format
Withdraw consent – where we rely on your consent, you may withdraw it at any time

To exercise these rights, email privacy@yroyalties.co.uk. We will respond within one month.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk
Phone: 0303 123 1113

Security of Your Data

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review it regularly

Contact Us

If you have any questions or concerns about this policy or your data, please contact us:

Email: privacy@yroyalties.co.uk
Phone: +44 020 72911690
Address: 3^rd Floor, The Bloomsbury Building, 10 Bloomsbury Way, Holborn, WC1A 2SL